BP 11122023 129pm - Flipbook - Page 165
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If numerous errors are made, the counters may want to start with a fresh count sheet with
the correct amounts.
After the count sheet is correct and verified, both counters sign the count sheet, attach the
loose check copies and all labeled tally tapes not wrapped on the checks or cash to the
count sheet.
The count sheet and corresponding paperwork should go to the data consolidation table
while the cash and checks should go to the money table(s). Please note count rooms vary
so there may be only one money table for cash and checks or there could be a separate
cash table and a separate check table/RDC table.
Miscellaneous Funds Count
Miscellaneous funds which include mass stipends, ministry fundraising collections, Religious
Education retreats/tuition, etc. should be counted in the count room by the volunteer counters.
Most of these funds should include an income remittance form (IRF). See Appendix B for an
example of the IRF template. For miscellaneous funds, the IRF is used as a count sheet. A
fundraising income remittance form should include a reconciliation of the tickets sold to funds
collected. Examples of all templates are included in the appendix of this document for reference
and use. These funds should also be processed under dual control.
• Counters open the miscellaneous bag(s) and sort funds as necessary.
• If funds include an IRF, compare IRF amounts to the cash/checks.
• Re-tally the IRF and the checks/cash. Label tally tapes and attach to the funds or IRF. If
bags include mail in offertory or second collections that don’t include an IRF, funds
should be sorted by donor intent/payment purpose. If funds relate to offertory or second
collections, an offertory count sheet is used for counting the funds following the same
steps for offertory/second collection count procedures.
o Some locations include mail-in donations with a designated mass day/time every
week, while other locations use a separate
