Employee Manual 2023 - Flipbook - Page 28
on the severity of the offense at the sole discretion of the city manager. The decision to
terminate employment will be made by the city manager based upon the recommendation
of the department head. Notice of termination will be provided in writing and will include
the nature of the offense(s) and any supporting evidence. The terminated employee will be
given an opportunity to respond.
Disciplinary Action: Except in cases of verbal reprimands, the affected employee will
be notified in writing of the reasons for the disciplinary action. A statement of action
taken and the reasons therefore will be made and will remain a part of the
employee’s personnel file unless removal is recommended by the department head
and authorized by the city manager. All decisions for suspension, demotion or
dismissal must be approved by the city manager.
Any employee who feels that he has been dealt with in an unduly harsh or severe
manner may submit a grievance in accordance with the following grievance
procedures. Failure to timely file and pursue a grievance shall make the disciplinary
action final.
STEP ONE: An employee who has a grievance shall discuss their complaint
with the immediate supervisor at whose level the grievance was initiated
within seven (7) calendar days of becoming aware of the event giving rise to
the grievance. At the request of either the employee or the supervisor, the
human resources director may be present at this step of the grievance
procedure.
STEP TWO: If the matter is not satisfactorily settled by such a discussion, a
written grievance shall be submitted to the department head and shall set
forth the nature of the grievance, the date of the matter complained of, the
name of the employee(s) involved, and the circumstances surrounding the
grievance. A discussion shall take place within seventy-two (72) hours of
receipt of the written grievance, not including Saturday, Sunday and holidays,
and a decision in writing must be rendered by the department head within
seven (7) calendar days after said discussion.
STEP THREE: If the grievance is not satisfactorily settled after meeting with
the department head, the employee shall have the right of appeal to the city
manager. The employee shall meet with the city manager and/or their
designated representative within seven (7) calendar days of the presentation
of the written appeal. The city manager’s answer shall be filed within seven
(7) calendar days after the meeting, with opportunity for further discussion
with the city manager if desired.
Any failure by the employee to timely appeal any of the steps of the grievance procedure
shall make the disciplinary action taken final and binding on the employee.
City of Plymouth Employee manual - Page 28 – March 2023
