Employee Manual 2023 - Flipbook - Page 137
office and while working remotely. Examples of policies that all employees are required to abide by
include, but are not limited to, the following:
• Attendance
• Social media
• Confidentiality
• Data protection
• Employee Code of Conduct
• Racial Equity/Anti-Harassment /Equal Opportunity
• Safety
• Dress code when meeting in person or by video with residents, partners, or other outside
contacts
Productivity and Effectiveness
Hourly employees will be required to submit a remote work log when they work from a remote
location. As department supervisors often work additional hours, they are not required to provide
a work log, but their productivity will be measured by the city manager. If at any time, an
employee’s director determines that an employee is not as productive or as effective in their job as
they need to be working remotely, the director, at their discretion, can alter or eliminate the
employee’s ability to work remotely. All time reporting procedures currently in process remain in
process while working remotely.
Equipment
We will provide our employees with equipment that is essential to their job duties, like laptops and
remote phone access. We will install VPN and City-required software when employees receive their
equipment. Employees should not use their personal equipment to access work information. The
City is not responsible for furnishing adequate remote internet connections and will not subsidize
employees for use of their private internet services or other household utilities.
Equipment that we provide is City property. The City retains control over the property and reserves
the right to monitor City property even when used at your remote location. Employees must keep
it safe and avoid any misuse. Equipment supplied by the City is to be used for business purposes
only. Only the employee assigned said equipment is authorized to use the equipment. An inventory
of all City property received will be kept and the employee agrees to take appropriate action to
protect the items from damage or theft. Employees must take proper measures to secure City
information, assets, and systems.
Specifically, employees must:
• Keep their equipment password protected
• Store equipment in a safe and clean space when not in use
• Follow all data encryption, protection standards and settings
• Refrain from visiting untrustworthy or suspicious sites
• Only download authorized software with prior approval
• Keep confidential information in locked file cabinets and desks
City of Plymouth Employee manual - Page 137 – March 2023
