Employee Manual 2023 - Flipbook - Page 131
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Accessing sites that distribute computer security exploits (“hacking
sites);
• Excessive use of online shopping;
• Excessive use of social networking sites for personal use;
• Excessive use of streaming media for entertainment during work
hours;
• The use or installation of unauthorized Instant Messaging (e.g. AIM,
Yahoo Instant Messenger, Meebo, IRC, etc.); links and attachments
are prohibited using the authorized IM client;
• Using unauthorized peer-to-peer networking (e.g. E-Mule, Kazaa,
Limewire, Warez, etc.);
• The use of ‘soft” VoIP phones (e.g. Skype, Vonage, etc.)
NOTE: If any of the above prohibited uses is required for a legitimate
business reason, it is management’s responsibility to follow the exception
process as referenced in Section E.
g. Use Standard Resources Only: Digital equipment and all applications must be authorized
and installed by appropriate personnel. Only software, hardware, and communication
protocols that meet the City’s defined standards will be installed unless an exception
has been documented in writing.
h. Additional Cost to the City: Resources that incur a cost to the City, whether accessed via
the internet, mobile/PDA, e-mail, or other applications, must not be accessed or
downloaded without prior approval. It is the city manager or IT Manager's responsibility
to assure the business need, applicability, and safety of any new resource.
i. No expectation of Privacy: Nothing in this policy confers an individual right, or can be
construed to provide an expectation, of privacy. Employees must not expect privacy in
the use of City communications and digital equipment.
j. Conflicts: If any component of this policy conflicts with any applicable collective
bargaining agreement, the collective bargaining agreement shall control. The remaining
non-conflicting features of this policy shall remain in effect.
B. Social Media Posting on Behalf of the City of Plymouth
a. Wherever possible, content posted to the City of Plymouth social media sites should
contain links directing users back to the City’s official websites for in-depth information,
forms, documents, or online services necessary to conduct business with the City of
Plymouth.
b. Departmental public information staff or those otherwise authorized will be responsible
for the content and upkeep of any social media sites their department may create.
c. All City of Plymouth social media sites shall comply with all appropriate City policies and
standards.
d. Any content maintained on a City of Plymouth social media site that is related to City
business, including a list of subscribers and posted communication, is a public record.
e. The City reserves the right to restrict or remove any content that is deemed in violation
of the social media policy or violates the ethical standards/policies held by the City.
City of Plymouth Employee manual - Page 131 – March 2023
