Employee Manual 2023 - Flipbook - Page 127
APPENDIX Q:
CELL PHONE & SMART DEVICE POLICY
The purpose of this policy is to outline guidelines for cell phone and smart device usage for City of
Plymouth employees regarding both City-owned and personal cell phones and smart devices. The
guidelines set forth in this policy are to be adhered to during the duration of employment for the
City.
This policy is applicable to any person(s) considered to be employed by the City of Plymouth,
including but not limited to full-time, part-time, temporary, seasonal, volunteer, and elected
employees.
The Policy is as follows:
Cell Phones and Smart Devices Supplied by the City
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Cell phones and smart devices provided by the City are intended for work purposes and not
personal use. The City retains the right to inspect the devices and the information they
contain or store and, therefore, employees should have no expectation of privacy.
The City may supply cell phones and/or smart devices to employees for mandatory use
during business hours.
All cell phones and smart devices and the information they contain or store remains the
property of the City of Plymouth and the employee is responsible for the care and upkeep
of the device(s). In the event that a device is lost or damaged, the employee will be held
responsible for the replacement cost. Upon leaving employment with the City for any
reason, the employee will return any City-owned cell phone(s) and/or smart device(s).
Employees may be required to pay for charges incurred by personal use of City-owned cell
phones and/or smart devices.
Abusing cell phone and/or smart device usage will result in disciplinary actions up to and
including termination.
Personal Cell Phone and Smart Device Usage
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Cell phones and/or smart devices may be used for occasional, brief personal use if
necessary, but usage must not interfere with work responsibilities.
Cell phone and/or smart device usage is acceptable while an employee is on their lunch
break or outside of normal business hours.
Exceptions can be made in case of an emergency.
Abusing personal cell phone and/or smart device usage will result in disciplinary actions up
to and including termination.
If a personal cell phone and/or smart device is used for City business, the following "Bring
Your Own Device" polices apply:
o All records for City business, including, but not limited to e-mail, texts, documents,
photos, audio, or videos created and stored on the cell phone and/or smart device
are the property of the City, and employees should have no expectation of privacy.
City of Plymouth Employee manual - Page 127 – March 2023
