Employee Manual 2023 - Flipbook - Page 99
APPENDIX O:
CITY CREDIT CARD POLICY
The city manager shall be responsible for the City’s credit card issuance, accounting, monitoring,
and retrieval and generally for overseeing compliance with this policy.
The authorized credit cards as of the adoption of this policy are as follows:
CARD
Visa
ISSUED TO
City Manager
Director of Public Safety
Municipal Services Director
Recreation Director
Finance Director
American Express
Finance Director
Home Depot
City Clerk’s Office
City Manager’s Office
Municipal Services Department
Recreation Department
Sam’s Club
City Clerk’s Office
Recreation Department
The City of Plymouth also currently maintains an American Express Business card for online invoice
payments with certain vendors. This account is maintained by the finance director and/or deputy
finance director and not used for regular purchases. The program provides for rewards to reduce
the overall costs of invoices.
The city manager shall not issue any additional credit cards, or increase the credit limits of any
existing credit cards, without first notifying the City Commission at any regular or special meeting.
Credit cards issued by the City shall be used only by an officer or employee of the City for the
purchase of goods and services for the official business of the City. City credit cards shall be used in
conformance with the City’s purchasing policy.
Each City officer or employee responsible for a City credit card shall submit the monthly credit card
billing to the city manager with documentation including the original copy of each charge slip for
goods or services charged on the card for that month, detailing what was purchased, the cost, the
date of purchase and the City purpose for which it was purchased. The city manager shall review
each bill, and if approved, submit it to the finance department for payment. These billings shall also
be subject to review by the City Commission audit committee.
An officer or employee who has been issued a City credit card is responsible for its custody and
City of Plymouth Employee manual - Page 99 – March 2023
