Employee Manual 2023 - Flipbook - Page 84
APPENDIX G:
CITY VEHICLE POLICY
Definition:
“City Vehicle” shall mean any car, truck, bus or other vehicle, and any equipment attached or
mounted on it, such as hydraulic attachments and trailers, which are owned, leased or rented by
the City of Plymouth.
Rules Governing All City Vehicles:
All City vehicles shall be subject to the following rules:
1. No City vehicle shall be used for any personal purpose or for any purpose not directly
related to the proper operations of the City of Plymouth, unless authorized by the
appropriate department head or the city manager in writing, in accordance with rules 3 and
4, respectively, under City Vehicles Assigned to City Employees.
2. No City vehicle shall be operated without the use of seat belts by all passengers as required
by law, or in any manner contrary to the law or common-sense rules of safety; and
3. No City vehicle shall be left running without adequate protection or left unattended with
the keys in the vehicle.
City Vehicles Temporarily Loaned to Other Public Agencies:
The appropriate department head or the city manager may enter into agreements with other
governmental units or public agencies to make City vehicles available to them, either for fair
compensation or in exchange for similar use of the other agency’s equipment which may be
needed by the City of Plymouth. Such agreements shall be limited to cases of emergency on a
temporary basis, unless a permanent agreement is approved by the City Commission.
City Vehicles Assigned to City Employees:
The city manager may assign a City vehicle to a city employee in writing, as part of that employee’s
compensation, and may require the employee to drive the vehicle home and respond to
emergencies in it, when necessary for the effective operation of the employee’s department. All
City vehicles so assigned shall be subject to the following rules:
1. An assigned City vehicle may be used for personal purposes by the responsible employee,
consistent with the needs of the department’s operations, and limited to uses which do not
result in wear and tear on the vehicle which is greater per mile driven than would be
expected from normal City business use; provided, that all such personal use in excess of
four thousand (4,000) miles per year shall be reimbursed to the City at a rate established by
the finance director from year to year based on the fair market value of the miles driven;
2. Each employee who is assigned a City vehicle for personal use shall maintain a daily log of
City business miles, which shall include beginning and ending odometer readings and a daily
total of miles driven within the City during each regular work day, and an itemized listing for
each business trip occurring outside of the City limits, or within the City limits when outside
of the regular work day. The log shall be made available to the city manager or the finance
director whenever requested, and shall be used as the basis for determining the total
City of Plymouth Employee manual - Page 84 – March 2023
