Employee Manual 2023 - Flipbook - Page 79
and procedures, and not for personal gain or benefit.
An officer or employee shall not knowingly violate the City Charter or any law or ordinance, or any
City policy or procedure in the course of their official duties.
An officer or employee shall not engage in a business transaction in which the officer or employee
may profit from his or her official position or authority, or benefit financially from confidential
information which the officer or employee has obtained or may obtain by reason of their position
or authority. Instruction which is not done during regularly-scheduled working hours, except for
authorized leave time, shall not be considered a business transaction pursuant to this subsection if
the instructor does not have any direct dealing with or influence on the employing or contracting
facility associated with their course of employment with the City.
An officer or employee shall not engage in or accept employment or render services for a private or
public interest when that employment or service is incompatible or in conflict with the discharge of
the officer or employee's official duties, or when that employment may tend to impair their
independence of judgment or action in the performance of official duties.
An officer or employee shall not participate in the negotiation or execution of contracts, making of
loans, granting of subsidies, fixing of rates, issuance of permits or certificates, or other regulation or
supervision relating to a business entity or person in which the officer or employee has a financial
or personal interest.
1. Whenever an employee has a financial or personal interest in a contract, action or decision,
they shall so advise their supervisor and shall refrain from participation to whatever extent
is necessary to avoid a conflict of interest.
2. Whenever an administrative officer expects or intends to have a financial or personal
interest in a City contract, action or decision, they shall file with the City Clerk a statement,
under oath, setting forth the nature of the interest therein and that such participation
therein is to the general welfare of the City. If the interest is in a contract, the statement
shall also disclose: the name of each party involved; the terms (including duration and
financial consideration between parties, facilities or services of the public entity included in
the contract); the nature and degree of assignment of employees of the City for fulfillment
of the contract; and the nature of any pecuniary interest and such participation therein is to
the general welfare of the City. Such statement shall be transmitted to the City Commission
and entered in the proceedings of the next regular meeting. Confirmation of such contract,
decision or action shall be made by a two-thirds vote of the City Commission.
3. Whenever a member of a City board or commission has a financial or personal interest in a
contract, action or decision, they shall so advise his or her board or commission and request
to abstain from voting on such contract, action or decision. Whenever a member of a City
board or commission has reason to believe that another member has a financial or personal
interest in a contract, action or decision, the member shall raise a point of order with the
chairperson, who shall then request the member in question to respond. If the interest is in
a contract, they shall file a statement, under oath, setting forth the name of each party
involved; the terms (including duration and financial consideration between parties,
facilities or services of the public entity included in the contract); the nature and degree of
City of Plymouth Employee manual - Page 79 – March 2023
