Employee Manual 2023 - Flipbook - Page 35
General Leaves:
Each non-probationary full-time employee will be entitled to the following types of leave, subject
to the expressed terms and conditions. Individual departments may provide further guidance
related to various leave types that meet the needs of the department.
1.
Leave Without Pay: All requests for leave of absence without pay shall be
made, in writing, by the employee desiring the leave. Such requests shall set
forth fully the reasons for the request of such leave, the date when such leave
would begin and end, and a statement of the reasons for the leave. Such
requests shall be transmitted to the city manager by the department head, with
a statement of their approval or disapproval of the request, the plan for taking
care of the work during the absence of the employee, and, if necessary, a
request for certification of an eligible person for appointment to the temporary
vacancy. No leave of absence shall be effective until formally requested as
stated above and approved by the city manager, except that when a leave of
absence is made necessary through sudden illness or injury or service to country
or state, the department head may grant such leave without a signed statement
from the employee and approval thereof, if given, by the city manager shall be
retroactive.
2.
Personal Leave Days: A full-time employee working on a scheduled 37.5 or 40
hour work week shall be entitled to 3 personal leave days per fiscal year subject
to departmental approval. Administrative supervisory personnel shall be
entitled to 4 personal leave days each fiscal year. Personal leave days may not
be carried over from fiscal year to fiscal year and no pay-offs will be made upon
separation from employment.
3.
Educational Leave: Upon recommendation of the department head and
approval of the city manager, a non-probationary full-time employee may be
granted special leave for continuing their formal education, provided that the
work of the employee may be rescheduled so as not to interfere with the
proper operation of the department or the administration of the City. The leave
may be charged against vacation leave or the work schedule may be adjusted to
provide for the completion of the ordinary work week.
4.
Maternity Leave: A maximum of one (1) year maternity leave of absence will be
granted to full-time employees. Leave is to commence when a physician
declares the employee to be unable to continue their employment and to expire
when the patient obtains a doctor’s release and is declared capable of returning
to work. As soon as notification has been received from the employee’s doctor
that they will be able to return to work at a given date, the employee must
notify their supervisor to confirm that they will be returning to their position
and, at this time, the temporary employee hired in the interim (or temporarily
transferred to this position) will be notified of the date the full-time employee
will return.
City of Plymouth Employee manual - Page 35 – March 2023
