Employee Manual 2023 - Flipbook - Page 32
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Within each department, length of service shall prevail for work essential times with
regard to scheduling of vacations of 5 days or more. Vacation requests of less than 5
days will be granted based on the date the request was received.
A person whose job consists of sharing between departments shall have length of
service in the department in which the primary amount of time is spent.
Upon separation from employment, an employee will be compensated for all
unused vacation days up to a maximum of 24 days in exchange for a full release.
Deductions will be made for vacation used but not earned. An employee must be
employed 15 days in the month in which he/she terminates employment in order to
receive vacation time for that month. In no case will an employee be reimbursed for
any vacation days if employment is terminated before their one-year anniversary
date.
Vacation schedules shall be the responsibility of the department heads. Requests for
vacation leave of 5 or more days shall be submitted not less than ten (10) workdays
prior to the start of intended leave.
Upon approval of the department head, vacation time may be used in one-hour
increments.
Up to 10 days of vacation time may be carried over to the following year upon
permission of the city manager.
Any part-time or ¾ time employee that becomes full-time will begin earning
vacation per the schedule listed above.
Paid Time Off:
Designated Part- or 3/4-Time employees are eligible for Paid Time Off (PTO). Employee(s) receiving
PTO is at the sole discretion of the City. Individual departments may provide further guidance
related to PTO that meet the needs of the department.
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Employees would receive PTO based on the number of hours worked in a given pay period:
o Hire Date to 4.99 Years – 6%
o 5 Years to 9.99 Years – 7%
o 10 Years or Greater – 9%
Part-time employees do not receive paid holidays except for year-round employees who will
receive their birthday holiday.
Part-time employees can use this time in ½ hour increments.
The use of PTO cannot exceed 7.5/8.0 hours per day.
Total hours (including PTO and regular) in a given pay period cannot exceed 29 hours for
Part-time and 35 hours for 3/4-time employees. There are exceptions to this rule due to
office coverage issues, elections, Board of Review, tax season, etc.
Part-time Employees cannot utilize PTO and work overtime in the same day.
40 hours will be allowed to be carried over every fiscal year. Any hours above 40 hours not
used by June 30 will be lost.
Any part- or 3/4-time employee that resigns or is terminated will not be compensated for
any unused PTO.
City of Plymouth Employee manual - Page 32 – March 2023
