Employee Manual 2023 - Flipbook - Page 23
Telephone Usage:
Telephones (including cell phones) are provided to employees for the purpose of carrying
out their work assignments and are not intended for personal use. The City does recognize
that employees may use the telephone for occasional, brief, local, personal calls. The
number of calls must be kept to a minimum so as not to interfere with office use. If a
personal call is made that results in unreasonable additional charges, employee will be
responsible for paying for the call. Any abuse of this privilege will result in disciplinary action
up to and including termination.
Search Policy:
The City may, at its discretion, inspect any locker, package, desk, purse, tool box, vehicle or other
personal belongings brought onto City property in connection with the investigation of any rule or
policy violation or in the maintenance of a safe workplace. Employees will cooperate in all
investigations of suspected rule and policy violations of workplace safety. Non-compliance may
result in disciplinary action up to and including termination.
Smoke Free Workplace:
Smoking is prohibited in all City buildings, facilities, vehicles and equipment except in areas
specifically designated as smoking areas.
Use of City Resources:
All City facilities, equipment and supplies are provided by the public and are intended to be used
for public purposes. To protect and conserve these resources, employees are expected to comply
with the following provisions:
A. All lights shall be turned off when not in use, especially at the close of each
business day.
B. All doors and windows shall be closed and locked at the end of each business
day.
C. Files and desks shall be secured at the close of each business day.
D. All computers, printers and other electronic devices that are not needed
overnight, must also be turned off.
E. Employees responsible for the security of cash and other negotiable papers shall
ensure that said materials are stored in a safe and secure manner. Said
employees shall be held responsible for the loss of any such document resulting
from the lack of proper security.
F. Under no circumstances shall an employee be permitted to utilize or borrow
City property or equipment for personal use without prior written approval of
the department head or city manager.
Care of Equipment: The City of Plymouth owns and maintains a wide array of expensive equipment
and supplies. Employees are expected to follow prescribed procedures for equipment and vehicle
usage. Should an employee experience a malfunction or be involved in an accident, the incident
should be immediately reported to the appropriate supervisor or department head. Intentional
misuse, abuse or careless use of equipment may result in disciplinary action up to and including
City of Plymouth Employee manual - Page 23 – March 2023
