Employee Manual 2023 - Flipbook - Page 138
Upon termination of remote work or separation of employment, all City property must be returned
to the City.
Confidentiality/Security
The same security practices required at work regarding City data applied to the employee’s
designated workspace. Employees often work with confidential and/or critical information, and
employees must exercise due diligence to ensure that City data and systems are protected, and not
left available for intentional or inadvertent access by others. Employees are to follow all laws and
City and departmental policies and procedures including technology security, privacy, and
confidentiality policies and guidelines as when working in the office.
The employee must follow secure practices to protect equipment, City data and systems. This
includes, but is not limited to:
• Employee will not take confidential information home (either on a laptop, flash drive, CD,
paper copy, or other medium) without the prior approval from the supervisor. Such an
agreement will be for a specific task and time duration.
• Provide secure workspace for protection of City equipment, City data and City systems,
particularly confidential data including what is covered under HIPAA regulations.
• Properly use City applications, systems, and network, including use of strong passwords,
and logging out of applications when not in use.
• Remote worker will always keep all City equipment and documents in a safe and secure
space.
• Due to the nature of some documents, there are documents not available to be removed
from City facilities for remote work.
• Return documents containing sensitive information to the Department for proper storage,
shredding or disposal and do not discard in a household receptacle.
Termination of Remote Work Arrangements
Failure to comply with the above policy provisions may result in the immediate termination of the
remote work arrangement. Unless identified in a written agreement, employees should not assume
any specified period for remote work arrangements. The City reserves the right to require
employees to return to regular, in-office work at any time, with reasonable notice whenever
feasible.
City of Plymouth Employee manual - Page 138 – March 2023
