Employee Manual 2023 - Flipbook - Page 136
Directors and staff will determine long-term and short-term goals for remote work. Directors have
discretion to set departmental expectations with remote work and may adjust staff schedules to
require a certain number of hours/workdays in person per week. Remote work schedules should be
determined on a per case basis depending on the needs of the department, the needs of the City
and the requirements of the position.
Remote Working that Works
To ensure that employee performance will not suffer in remote work arrangements, we suggest
the following for our remote employees:
• Choose a quiet and distraction-free working space
• Have an internet connection that’s adequate for their job (employee expense)
• Dedicate their full attention to their job duties during working hours
• Adhere to all meal and rest break and attendance schedules agreed upon with their
manager and in compliance with state law and/or collective bargaining agreements
Employees need to ensure their schedules overlap with those of their team members for as long as
is necessary to complete their job duties effectively on those days. Employees must be available
during their department’s normal work hours while working remotely. However, directors may
allow an employee to deviate from their schedule for a period during their day to attend to other
business with pre-approval.
The employee is responsible for establishing an appropriate work environment within his or her
home for work purposes. The City will not be responsible for costs associated with the setup of the
employee's home office, such as internet connectivity, remodeling, furniture or lighting, or for
repairs or modifications to the home office space.
The City will determine the equipment needs for each employee on a case-by-case basis.
Equipment may be supplied by the City and is to be used for City business purposes only. All City
property must be returned when the employee is no longer working remotely and upon
termination of employment.
Employees are expected to maintain their home workspace free of safety hazards. Injuries
sustained by the employee in a home office location while performing regular work duties are
normally covered by workers’ compensation. Employees are responsible for notifying management
and human resources of such injuries as soon as possible. The employee is liable for any injuries
sustained by visitors to their home worksite.
Consistent with the City’s policies and expectations of information privacy and security in the
workplace, employees working remotely are expected to ensure the protection of protected
personal information (PPI), Protected Health Information (PHI) and any other private or
confidential information accessible from their home office.
Compliance with Policies
It is expected that when an employee works from home, they are not taking on additional personal
responsibilities that distract them from their job. Our employees must follow all City policies in the
City of Plymouth Employee manual - Page 136 – March 2023
