2020 Archdiocese of Atlanta Employee Policy Manual/September 2020 - Manual / Resource - Page 31
child in foster care, or to care for a parent with a serious health condition, the husband and wife
may only take a combined total of 12 weeks of leave.
A serious health condition is defined as a condition that requires inpatient care at a hospital,
hospice or residential medical care facility, including any period of incapacity or any subsequent
treatment in connection with such inpatient care or a condition that requires continuing care by a
licensed health care provider.
This policy covers illnesses of a serious and long-term nature, resulting in recurring or lengthy
absences. Generally, a chronic or long-term health condition that would result in a period of three
consecutive days of incapacity with the first visit to the health care provider within seven days of
the onset of the incapacity and a second visit within 30 days of the incapacity would be considered
a serious health condition. For chronic conditions requiring periodic health care visits for
treatment, such visits must take place at least twice a year.
Employees with questions about what illnesses and situations are covered under this FMLA policy
or under the Archdiocese’s sick leave policy are encouraged to consult with the Chancery Office of
Human Resources.
Eligibility:
Employees who have been employed by the Archdiocese of Atlanta for at least 12 months and
have worked at least 1,250 hours during the 12 months preceding the start of the leave.
When calculating a leave year, a “rolling” 12-month period method is used. When the first leave is
taken, the year begins.
The Fair Labor Standards Act (FLSA) does not include time spent on paid or unpaid leave as hours
worked. Consequently, these hours of leave are not counted in determining the 1,250 hours
eligibility test for an employee under FMLA.
Required Documentation:
The Employee must complete an Application for a Leave of Absence at least 30
days in advance of the anticipated leave start date (if leave is foreseeable). The
completed form must be submitted to the Chancery Human Resources Office.
2. For leaves of absence due to the serious medical condition of the employee, a
Certification of Health Care Provider for Employee’s Serious Health Condition
Form (Form WH-380-E) must be completed and submitted to the Chancery
Human Resources Office no later than within 15 days after receipt of the leave
request.
3. For leaves of absence due to the serious health condition of a child, parent, or
spouse, Certification of Health Care Provider for Family Member’s Serious
Health Condition Form (Form WH-380-F) must be completed and received by the
Chancery Human Resources Office no later than 15 days of the leave request.
4. Recertification may be required no more frequently than every 30 days only
1.
