Conference Brochure 2024 - Flipbook - Page 11
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TERMS & CONDITIONS
4. Any balance of this final invoice is due within 30 days of the contracted event date. All payments to CGC Events under the
contract shall be made in full without deduction by way of set off, counterclaim or otherwise.
5. CGC Events reserves the right to amend or substitute the menu content and price should circumstances demand.
6. CGC reserves the right to request a £1000.00 bond for certain events to cover the potential damage caused to the
premises in addition to the pre-paid account. This bond would be retained until the function has taken place and the cost of
any damage to the premises will be taken from the bond, before returning the balance, if any, to you. For example 18th, 21st
Birthday Parties and University Balls.
7.VAT
unless otherwise stated all prices are subject to VAT at the current rate.
8. We do not levy a service charge or gratuities; these are entirely at the clients discretion.
Contracted Numbers / Catering
9. Minimum contracted numbers apply to each event. Should the contracted event fall below the agreed minimum number,
CGC Events reserve the right to charge for the shortfall of numbers or apply a service charge. Minimum numbers for events,
unless specified otherwise are: Conferences 30, Lunches, Dinners, Buffets, BBQ’s and Wedding Breakfasts 75.
10. CGC Events reserve the right to provide an alternative function room or change the function room(s) should numbers be
reduced or increased or due to circumstances beyond our control.
11. Provisional numbers to the nearest 10 are required 20 working days prior to the event date, with final numbers not later
than 2 working days prior to the event and these numbers must be confirmed by email or fax. This number or the actual
number served, whichever is the greater, will be charged to your account.
12. CGC Events will endeavour to accommodate all pre-notified dietary requests but cannot guarantee there will be no
traces of nuts, seeds, eggs, gluten products etc. transferred during the preparation/finishing process.
13. Under no circumstances are you or your guests permitted to consume food or drink which has not been purchased on
the premises.
Cancellation
14. Should you wish to cancel the contracted event you must notify our office in writing; the following percentage of the
anticipated final invoiced account will be payable depending on the time between receipt of the notice and the date of the
event:.
• Within 5 working days 100%
• Between 6 & 10 working days 50%
• Between 11 & 20 working days 25%
15. CGC Events may cancel the contract with immediate effect by giving notice in writing to you if:
You fail to pay CGC Events proforma invoice for the estimated total spend as set out in clause 3, or any other invoice of
CGC Events by the due date.
You become bankrupt or insolvent, or enter into a Voluntary Arrangement or any other composition with your creditors,
or have a receiver appointed over any of your assets, or suffer any similar process, or CGC Events reasonably apprehends
that any of the above events is about to occur in relation to you.
In the reasonable opinion of CGC Events, the property or reputation of our landlord is at risk of damage as a result of
your event or you have not obtained any licence required pursuant to clause (24) of these terms and conditions.
16. CGC Events may cancel the contract with immediate effect by giving notice in writing to you if an additional race date is
organised by our landlords on a date which affects your booking in which case your deposit and any sums paid by you shall
be refunded in full.
