Job Book 9th Edition - Book - Page 65
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Stage 0 > Strategic Definition: Supplementary Material: 0/SM4
The Final Project Brief
The Final Project Brief should further define all design requirements. It should be
prepared by the architect in collaboration with the client, and with coordinated
contributions from all consultants and specialists, and the CDM coordinator.
Development of this Final Project Brief will probably require:
•• assembly of all relevant information
•• design studies and investigations
•• preparation of detailed design proposals
• preparation of a cost plan.
The Final Project Brief is the foundation on which the design will develop, and
serves as a yardstick against which further design development can be measured.
As such it is a factual record and a document of importance.
The Final Project Brief is the last stage in the briefing process. It can be equated
with the end of Stage 2 and will be the basis for further detailed design work.
T he Construction Industry Board report Briefing the Team: A Guide to Better Briefing
for Clients states that the final brief should cover:
•• the aim of the design, including prioritised Project Objectives
•• the site, including details of accessibility and planning
•• the functions and activities of the client
•• the structure of the client organisation
•• the size and configuration of the facilities
•• options for environmental delivery and control
•• servicing options and specification implications, e.g. security, deliveries, access,
workplace
•• outline specifications of general and specific areas
•• a budget for all elements
•• the procurement process
•• environmental policy, including energy
•• the Project Execution Plan
•• key targets for quality, time and cost, including milestones for decisions
• a method for assessing and managing risks and validating design proposals.
A detailed checklist for the Final Project Brief is given in 2/SM3.
The Final Project Brief should be signed off by the client after approval. Any
subsequent changes to the signed off Final Project Brief should be recorded,
identifying their impact on the project and architect’s services, and formally
agreed with the client.
The steps outlined above are likely to be found in most projects of reasonable
substance or complexity.
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