Job Book 9th Edition - Book - Page 51
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Stage 0 > Strategic Definition: Supplementary Material: 0/SM2
•• Two envelopes will normally be provided for tender submissions, clearly
marked:
(1) ‘Design Proposals’
(2) ‘Fee Tender’.
The design proposals envelopes from each of the tenderers are opened first and
the firms placed in order of preference. Then the fee envelope from the preferred
tenderer (only) is opened. Negotiation might subsequently be needed to arrive
at a fair and reasonable figure. The second envelopes of the other firms should
remain sealed and be returned to those firms if negotiations with the preferred
firm are successful. Undertaking 3.4 of the RIBA Code of Professional Conduct
must be observed. Only in the event of failure to reach a satisfactory outcome
should the fee envelope of the next preferred tenderer be opened.
Design ideas competition
The architect is chosen solely on the basis of design ideas. The procedure does
not involve fee tenders, since the fee is stated in the competition conditions.
•• Suitable, in theory, for important projects regardless of size. In practice,
application is likely to be restricted by the relatively high cost to both client
and architect.
•• The architect can expect the client to provide a project brief, to define the
professional services required, and to appoint a panel of assessors. This requires
professional input on the part of the client.
•• Competition may be restricted to invited participants, and architects taking
part in such an arrangement can expect to be paid a fee. A formal agreement
with the client to that effect is advisable.
• Competition may be open, but there is obviously a high cost risk for architects
who participate.
ompetitions are best run according to the procedures detailed in the RIBA’s
C
Design Competitions: Guidance for Clients. Undertaking 3.4 of the RIBA Code of
Professional Conduct prohibits architects from entering competitions which
the RIBA has declared to be unacceptable. Guidance on architects’ fees may be
found in the RIBA publication A Client’s Guide to Engaging an Architect (2013).
Credentials submission followed by a one-day design ideas competition
A number of practices (say ten) are asked to submit credentials on the basis of an
outline brief for the proposed project. For ease of comparison the credentials are
to be set out in a specific, predetermined format (e.g. ten sides of A4, including
images) and with specific information (profile of the practice, relevant projects,
brief CVs of intended team, etc.). Three of the practices are shortlisted and take
part in a one-day design competition. This is held at the client’s office, or at
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