Job Book 9th Edition - Book - Page 281
gure J2
ONLINE VERSION
Stage 5 > Construction: Figures
Figure 5/1
Specimen agenda for pre-contract meeting
Job no:
Job title:
Agenda for pre-contract meeting
1 Introductions
7 Communications and procedures
•
•
•
•
•
•
•
•
•
•
Appointments, personnel
Roles and responsibilities
Project description
2 Contract
•
•
•
•
•
•
Priorities
Handover of production information
Commencement and completion dates
Insurances
Bonds (if applicable)
Standards and quality
3 Contractor’s matters
•
•
•
•
•
•
•
•
•
•
•
•
Possession
Programme
Health and Safety file and plan
Site organisation, facilities and planning
Security and protection
Site restrictions
Contractor’s quality control
policy and procedures
Sub-contractors and suppliers
Statutory undertakers
Overhead and underground services
Temporary services
Signboards
4 Clerk of works’ matters
•
•
•
•
Roles and duties
Facilities
Liaison
Dayworks
5 Consultants’ matters
•
•
•
•
•
Architectural
Structural
Mechanical
Electrical
Others
6 Quantity surveyor’s matters
•
•
•
•
Adjustments to tender figures
Valuation procedures
Remeasurement
VAT
Information requirements
Distribution of information
Valid instructions
Lines of communications
Dealing with queries
Building Control notices
Notices to adjoining owners/ occupiers
8 Meetings
•
•
•
Pattern and proceedings
Status of minutes
Distribution of minutes
269
5
