Job Book 9th Edition - Book - Page 279
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Stage 5 > Construction: Supplementary Material: 5/SM11
• Outline the client’s and contractor’s responsibilities during the defects
liability period.
• Outline arrangements for dealing with any future defects.
• Agree any additional works required by the client.
Additional works (if necessary):
• Liaise with the cost consultant and the contractor to negotiate the basis for
pricing.
• Prepare drawings and instructions and obtain the client’s approval of these
and the related costs.
• Instruct the contractor to proceed (by means of an extension of the Building
Contract, or a separate agreed instruction).
• Check that these are covered by the construction phase Health and Safety Plan.
Issue of the Practical Completion certificate
The Practical Completion certificate triggers a sequence of events, namely:
• the contractor’s liability for damage to the completed works is ended
• the contractor’s liability for any further liquidated damages is ended
• the contractor’s liability for insurance of the works is ended
• the contractor’s liability for damage to the works as a result of frost is ended
• half the retention money is usually released to the contractor.
A Practical Completion certificate is issued only when in the opinion of the
contract administrator (or other person referred to expressly in the Building
Contract) the works have reached a state of Practical Completion.
The formal handover meeting
The arrangements listed will be relevant in nearly all cases, including where there
is sectional completion or partial possession.
Record attendance, date, etc.
Define purpose of meeting:
• Explain that inspections of the building and site are to establish agreement
that work is ready to be handed over to the client for occupation.
• Note defects due to faulty workmanship or materials and issue instructions
to the contractor to rectify them, immediately if appropriate.
• Ensure that all the contractor’s plant and property have been removed from site.
Tour of inspection:
• Inspect the building and site.
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