Job Book 9th Edition - Book - Page 265
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Stage 5 > Construction: Supplementary Material: 5/SM3
• All forms must show the distribution intended; agree numbers of copies of
drawings and instructions required by all recipients.
• Clarify that no instructions from the client or design team can be accepted
by the contractor or any subcontractor; only empowered written
instructions by the contract administrator are valid, and all verbal
instructions must be confirmed in writing. Explain the relevant procedures
under the Building Contract. The contractor should promptly notify the
contract administrator of any written confirmations outstanding.
• Procedures for notices, applications or claims of any kind are to be strictly in
accordance with the terms of the Building Contract; all such events should be
raised immediately the relevant conditions occur or become evident.
Meetings
• Always issue an agenda beforehand for all contract administrator meetings,
and circulate minutes promptly. Agree with the contractor and design team
that:
–– minutes are to be taken as directions for action only where specifically stated
and agreed
–– any dissent is to be notified within seven days
–– all persons attending will have authority to act.
• Agree copies and distribution required.
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