Job Book 9th Edition - Book - Page 264
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Stage 5 > Construction: Supplementary Material: 5/SM3
Site inspectorate matters
• Clarify that architect’s inspections comprise periodic visits to meet the
contractor’s supervisory staff, plus spot visits.
• Remind the contractor that the site inspectorate must be provided with
adequate facilities and access, together with information about site
staff, equipment and operations, for their weekly reports to the contract
administrator.
• Confirm procedures for checking quality control, e.g. through:
–– certificates, vouchers, etc. as required
–– sample material to be submitted
–– samples of workmanship to be submitted prior to work commencing
–– test procedures set out in the bills of quantities
–– adequate protection and storage
–– visits to suppliers’/manufacturers’ works.
Design team matters
• Emphasise that the design team will liaise with specialist subcontractors
only through the contractor. Instructions are to be issued only by the
contract administrator. The contractor is responsible for managing and
coordinating specialist subcontractors.
• Establish working arrangements for specialists’ drawings and data for evaluation
(especially services) to suitable timetables. Aim to agree procedures which will
speed up the process; this sector of work frequently causes serious delay or
disruption.
Communications and procedures
• The supply and flow of information will depend upon programmes being
established at the start and will proceed smoothly if:
–– there is regular monitoring of the information schedules
–– requests for further information are made specifically in writing, not by
telephone
–– the architect responds quickly to queries
–– policy queries are directed to the architect
–– discrepancies are referred to the contract administrator for resolution, not
the contractor.
• On receiving instructions, check for discrepancies with existing documents;
check that documents being used are current.
• Information to or from specialist subcontractors or suppliers must be via the
contractor.
• All information issued by the architect is to be via the appropriate forms,
certificates, notifications, etc. The contractor should be encouraged to use
standard formats and classifications.
