Job Book 9th Edition - Book - Page 249
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Stage 5 > Construction
5.5.6.21 Hold a pre-contract meeting with the employer, main contractor, 5/SM3
consultants, cost consultant and clerk of works. Chair the initial
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project meeting, if appropriate, and issue minutes.
When chairing the initial project team meeting, be fair, firm and pleasant.
This is an opportunity to make relevant introductions and establish clear
procedures.
5.5.6.22 Arrange for the handover of site and/or existing buildings,
allowing the contractor exclusive possession or to the extent
previously agreed.
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5.5.6.23 Meet the contractor on site to note setting out, including
boundaries, fencing and hoardings, site huts, amenities and
welfare arrangements, protective measures, spoil heaps, etc. to
establish compliance with the contractor’s method statements
and the requirements of the Building Contract.
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Administer the Building Contract in accordance with the procedural rules
and the conditions, acting fairly and impartially between the parties.
It is essential to acquire a good knowledge and understanding of all the
Building Contract documents. Keep a copy to hand at all times.
Where possible use 4D/5D BIM data for contract administration purposes.
Issue contract administrator’s instructions, discretionary or obligatory,
as empowered under the Building Contract and in accordance with the
contract provisions:
•all instructions to the contractor should be in writing: it is good practice
to issue them on a contract administrator’s instruction form (not via
correspondence or site meeting minutes)
•only empowered instructions should be issued: keep the wording
concise and unambiguous
•confirm oral instructions as soon as necessary to avoid difficulties and
to ensure that cost appraisals are realistic.
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