Job Book 9th Edition - Book - Page 229
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Stage 4 > Technical Design: Supplementary Material: Figures
Figure 4/2
Drawing registers
Register of drawings
Most practices will already have a standard register of drawings, which might
record, among other things:
• job number and title
• drawing number, title, date, revisions (A, B, etc.)
• scale of drawing, size of drawing (A3, A4, etc.)
• number of copies sent, distribution, and date sent.
Where recipients are to be charged for copies, the register might also allow
entries indicating the charge made and by whom payable. Great care must be
taken to keep the register updated.
Schedules of drawings
Drawing schedules can be a convenient record for several purposes:
• for listing at the start of Stage 4 what drawings or drawn schedules need to
be prepared
• for listing drawings or drawn schedules issued for tender purposes
• for listing necessary information still to be prepared by the architect and/or
the contractor during progress of the works
• for listing drawings or drawn schedules supplied to the client on completion
– either for record purposes or for incorporation in the Health and Safety File.
Drawings issued
Drawings should never normally be issued simply under cover of a compliments
slip. It is better practice to use a drawing issue sheet which indicates the purpose
of the action and allows a proper record to be kept (see page 219).
Where drawings are issued electronically they should be issued in a locked,
uneditable format. They should be accompanied with a disclaimer that identifies
the locked data as the formal issue and any editable data for information only.
The editable information is used by the recipient entirely at their risk.
Drawings received
A practice should also have its standard record of drawings received. All incoming
drawn or scheduled information should be entered, and the sheets might record,
among other things:
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