Job Book 9th Edition - Book - Page 145
ONLINE VERSION
Stage 2 > Concept Design
• ensure that you have adequate professional indemnity
(PI) insurance cover in accordance with ARB and RIBA
requirements.
2.5.3.2 Establish the scope, content and context for Stage 2 activities.
Put this information into context, particularly if previous stages have
been undertaken by others or if material produced is likely to be acted
upon by others taking over subsequent stages.
2.5.3.3 Check that the client’s instruction to proceed has been given and
confirmed in writing.
2.5.3.4 Check appointing documents with respect to services and fees.
• If the services, cost or time targets are different from those
agreed with the client, agree a formal variation by letter or
deed as appropriate. Fees based on percentage of anticipated
building costs or a lump sum may have to be reassessed and
agreed based on the updated Initial Project Brief budget.
• If the extent of professional services for Stage 2 is not settled,
agree with the client and confirm in writing. If the methods and
levels of charging for Stage 2 are not settled, agree with the
client and confirm in writing.
Enquire whether additional services will be wanted which are not
included under the agreement. These might extend to special studies,
community surveys and participation exercises with a user client,
attendance at meetings, presentation materials, etc.
2.5.3.5 Assess the office resources needed for Stage 2 and ensure that
they are available and adequate.
2.5.3.6 Carry out checks for compliance with in-house quality
management procedures, including updated Project Execution
Plan.
2.5.3.7 Review the application of practice procedures to the project.
2.5.4
Client
2.5.4.1
Alert the client to any matters raised during preliminary
discussions with statutory or other bodies which seem likely to
affect the brief or design proposals.
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