Job Book 9th Edition - Book - Page 135
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Stage 1 > Preparation and Brief: Figures
Figure 1/1
Specimen agenda for initial design team meeting
Job no:
Job title:
Specimen agenda for initial design team meeting
1. Project team and reports
Appointments, personnel
Roles and responsibilities
Lines of communication for
policy/day-to-day matters
Pattern and reporting procedures
for future meetings
Project Programme
Team members’ programmes and progress
2. Brief
Client’s requirements
Development of brief
Changes to brief, implications
and control procedures
Pattern and procedures for reporting to client
Preparation of stage reports to client
3. Site
Information from client about
site, foreseeable hazards
Assessment of risks
Development constraints,
physical and statutory
Surveys and consents
4. Approvals
Private individuals/bodies
Funders, insurers
Town and country planning
Building Regulations
Fire officer
Legal (e.g. adjoining owners)
5. Health and safety
Risk assessment
Pre-construction information
Health and Safety File
6. Design and cost control
– concepts
– feasibility assessment
– development of the brief
Coordination of design team
– general design
– structures
– services
Drawings
– agreed methods, scales,
software, referencing
– cost control
– development of cost plan
– variations
7. Contract
Priorities and phasing
Programming
Procurement
Tendering procedures and documents,
Health and Safety Plan
– main contract
– subcontracts
8. Any other business
9. Date of next meeting
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