Job Book 9th Edition - Book - Page 121
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Stage 1 > Preparation and Brief: Supplementary Material: 1/SM4
It can be difficult to obtain information for the file after designers or contractors
have completed their work. What is needed should be agreed in advance to
ensure that the information is prepared and handed over in the required form
and at the right time.
The contents of the Health and Safety File
When putting together the Health and Safety File, you should consider including
information about each of the following where they are relevant to the health
and safety of any future construction work. The level of detail should allow the
likely risks to be identified and addressed by those carrying out the work:
(a) a brief description of the work carried out
(b)any residual hazards which remain and how they have been dealt with (for
example, surveys or other information concerning asbestos; contaminated
land; water bearing strata; buried services etc.)
(c)key structural principles (for example, bracing, sources of substantial stored
energy – including pre- or post-tensioned members) and safe working
loads for floors and roofs, particularly where these may preclude placing
scaffolding or heavy machinery there
(d)hazardous materials used (for example lead paint; pesticides; special
coatings which should not be burnt off etc.)
(e)information regarding the removal or dismantling of installed plant and
equipment (for example, any special arrangements for lifting, order or
other special instructions for dismantling etc.)
(f)health and safety information about equipment provided for cleaning or
maintaining the structure
(g)the nature, location and markings of significant services, including
underground cables; gas supply equipment; fire-fighting services etc.
(h)information and as-built drawings of the structure, its plant and equipment
(for example, the means of safe access to and from service voids, fire doors
and compartmentalisation etc.).
The file does not need to include things that will be of no help when planning
future construction work, for example:
(a) the pre-construction information, or Construction Phase Plan
(b)construction phase risk assessments, written systems of work and COSHH
assessments
(c) details about the normal operation of the completed structure
(d) construction phase accident statistics
(e)details of all the contractors and designers involved in the project (though
it may be useful to include details of the principal contractor and CDM
coordinator)
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