Guide to Using the RIBA Plan of Work 2013 - Other - Page 57
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Schedules of Services
With the extent of design responsibility for each member of the project team
covered in the Design Responsibility Matrix and the information to be produced at
the end of each stage clarified in the Information Exchanges, the last component
of the What aspects are Schedules of Services for all members of the project
team. These schedules do not need to focus on how the members of the project
team will achieve their design output; however, they are required to bring clarity on
project management or design management issues. For example, the project lead
may require specific management tasks to be undertaken and reporting regimes
followed, and the lead designer may require other members of the design team to
undertake certain duties at each stage, to be certain that coordination exercises
are properly facilitated.
Schedules of Services will also be required to ensure that the services required
during the briefing stages (Stages 0 and 1) are clear to each party who may be
undertaking these duties. More importantly, where Project Outcomes are stated
in the brief, any duties required to measure and monitor the completed project,
or indeed any other project-specific post-handover duties, must be clear and
included in the fee proposals of the relevant parties.
When
Programmes have historically not been an essential component of professional
services contracts. The crucial cultural shift that the RIBA Plan of Work 2013
introduces is that the Project Programme and the related Design and Construction
Programmes are all now important contract documents.
The Project Programme sets the strategic periods from briefing to project handover.
It highlights to all parties the periods during which they have to undertake their
specific duties. It may identify activities that overlap and create risk and it is
therefore essential that the Project Programme is prepared and agreed prior to
any appointments being made.
The lead designer may also wish to prepare a Design Programme to assist in the
management of the design. This programme, and the Construction Programme
prepared by the contractor, should adhere to the dates set out in the more strategic
Project Programme.
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