August 2024 SOCRA Source Journal - Journal - Page 63
TABLE 4
Stakeholder Communication Plan
Table 4: Stakeholder Communication Plan
notebook
12for each project with
sections such as regulatory,
recruitment, etc. Each section
houses the minutes and
is archived at the end of a
calendar year. Using Microsoft
Teams, the project manager
has the ability to tag team
members to a particular task as
outlined in the minutes.
the team. The 昀椀ling structure
should have a version control
tool or process in place. In
most situations, a HIPAA
secure system should be used
when storing all project/study
related 昀椀les.
•
•
Operational resources
include standard operating
procedures (SOPs) and
process 昀氀ow maps (tool
for outlining the 昀氀ow of
work). SOPs may be speci昀椀c
to certain processes and
tasks, such as personnel,
recruitment, or study consenting and data collection.
The project manager should
have a structure for meeting
minutes and schedules.
One tool that can be used
is OneNote. This could be
used to create a separate
•
Figure
Figure 2.
2
Being consistent in the 昀椀ling
structure helps people easily
navigate from one project to
another. Numbering the subfolders within the main folders
helps to keep folders in a
structure whether by priority or
process order. A 昀椀ling structure
can also, at a glance, offer a
quick high-level viewpoint of
project documents.
Filing structure example
(Figure 2):
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