Annual Report 2023-2024-DIGITAL - Flipbook - Page 22
EXECUTIVE COMMITTEE
Moderator: Pam Duffy
Appointments and Policy Approvals:
Moderator-Elect: Darrel Mullins
The Executive Committee made critical appointments
throughout the program year. The Human Resources Committee
has been fully comprised of members with experience or
expertise in human resources. The committee approved
an Employee Manual that was then sent to the Executive
Committee for approval. Appointments were made to the Audit
Committee, and they worked with the Director of Finance to
review and approve the report from the external accounting
firm. In coordination with the Church Council that also had
responsibility for appointments, the Executive Committee
approved appointments to the Pastor Search Committee in
February and April 2024. The Infant, Child, and Youth Safety
Policy was revised by the Board of Children, Teens, and Families
and approved by the EC. Additional policies and appointments
to board vacancies were approved by the Executive Committee
throughout the year.
Staff Liaison: Connie Broich, Director of Operations and
Technology, and Jim Denman, Director of Finance
Mission from Bylaws:
Executive Committee members represent the interests of
Plymouth’s full congregation as expressed in its mission and
strategic plan.
Major Events/Achievements in 2023-2024:
The Executive Committee is responsible for establishing overall
policies affecting Plymouth’s operations, property, finances, and
personnel, and resolving time-sensitive matters. The attention of
the Executive Committee to these matters allows the Boards of
the church to focus on ministry rather than administration.
Bylaws specific duties:
To address the charge to regularly review the bylaws, the
Executive Committee (EC) appointed a Bylaws Review
Taskforce to review proposals for bylaws amendments submitted
by the Church Council and Executive Committee for the
November 6, 2023 Special Congregational Meeting and the May
14, 2024 Annual Meeting. Those proposals were approved by the
Church Council before being provided to the membership for a
vote. The Bylaws Review Taskforce was retired with thanks.
The Executive Committee approved the Annual Budget from
the Board of Trustees and sent it on to the Church Council for
their review and approval as directed by the bylaws.
In response to the charge to create a governance manual, a
workgroup met in the fall to discuss a schema for organizing
Church and Board policies and procedures. The Church
Secretary had previously contacted Board chairs to solicit all
policies specific to their respective board. The Church Secretary,
Moderator, Executive Assistant, and Director of Operations and
Technology have since worked to organize the policies and are
in the progress of drafting a Governance Manual for Executive
Committee approval. Once finalized this will be available to the
membership with other governance documents. An incoming
Board Chairs orientation will be conducted by the Moderator,
Moderator-Elect, and incoming Moderator-Elect prior to the
start of the new program year June 1.
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The Executive Committee received regular updates from the
Building and Grounds Committee, subcommittees of the Board
of Trustees, and Director of Operations and Technology. The
Building Use Policy was reviewed based on board feedback. The
Executive Committee approved grants applications submitted
to the Plymouth Foundation for repairs to the building. The
Executive Committee acknowledges with immense gratitude
the Plymouth Foundation for their critical and sizable support to
operations, the maintenance of the physical plant, and funding
to meet the strategic needs of the church.
Strategic Plan:
The Executive Committee reviewed and approved the Ministry
Action Plans (MAPS) of nine boards, and forwarded them to
the Church Council for review and approval in the fall. Board
committees also submitted MAPS to their boards so that their
work could be considered by the board and proper oversight of
committees could occur. The board activities outlined in the
MAPS align with the pillars of the 2020-2025 Strategic Plan
and provide inputs into the annual budget. In future years,
where applicable, Boards will be asked to identify activities and
expenditures that carry over or are planned for future program
years to assist the Trustees in anticipating impacts to the annual
budget. As the strategic plan comes into its fifth year, the Church
Council will look to a deeper review of the church’s progress
along the 12 key initiatives identified under the four practices
of the Strategic Plan. The Executive Committee and Church
Council will need to discern the process for establishing the next
strategic plan as we enter 2025.
