NCC Best Practice Guidance 03.2023 - Flipbook - Page 41
leading & promoting the industry
APPENDIX 2: RESIDENTIAL MISUSE AUDIT
THE AUDIT WILL COMPRISE TWO STAGES:
1. The holiday caravan/holiday lodge owner to
• Copies of the proof of the holiday caravan/
allow the park owner/operator (the caravan
holiday lodge owner’s permanent
park licence holder or their nominated
residential address – as listed in
person such as a General Manager) to inspect
Appendix 1 above.
documents as proof of their permanent
• Date of transfer of ownership or sale of
residence as defined in Appendix 1. An annual
the holiday caravan/holiday lodge (as
audit will be carried out thereafter where
appropriate).
holiday caravan/holiday lodge owners will
• Full name and address of the new holiday
be required to confirm their permanent
caravan/holiday lodge owner (where
address. These documents will be presented
appropriate).
at the point of sale. If the holiday caravan/
holiday lodge owner subsequently fails or
a. The register will be made available on
refuses to provide such proof of permanent
request for inspection by a local authority
residence as part of the annual audit, this
site licensing officer or other enforcement
would be a breach of the Licence Agreement
official as appropriate.
and/or park rules or other document linked
to the Licence Agreement that prohibits this
b. The holiday caravan/holiday lodge owner to
and the park owner/operator may take steps
provide consent to the park owner/operator
to bring the Licence Agreement to an end.
to hold their details and for these details to
be viewed by a local government official as
2. The park owner/operator or their nominated
in a) above in line with the provisions in the
person (such as a General Manager) must
General Data Protection Regulations 2018.
maintain a register of this audit either in
written or electronic format to record the
following details:
• Date of audit (to be conducted annually
when the pitch fee notice is despatched).
• Name of person conducting the audit.
• Pitch identification number.
• Full name of the holiday caravan/holiday
lodge owner as recorded in the Agreement.
• Address of the holiday caravan/holiday
lodge owners’ permanent residence.
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