267694 EdinburghIT AR 2024 WEB - Flipbook - Page 82
80 / OTHER INFORMATION FOR SHAREHOLDERS / THE EDINBURGH INVESTMENT TRUST PLC
NOTICE OF ANNUAL GENERAL MEETING / CONTINUED
Notes
1.
The 2024 AGM will be held in person and voting will be
on a show of hands, however, shareholders may follow
the proceedings virtually using a smartphone, tablet
or computer. Shareholders should continue to monitor
the Company’s website at www.edinburgh-investmenttrust.co.uk/ and our announcements for any updates in
relation to the meeting.
2. A member entitled to attend and vote at the AGM is
entitled to appoint one or more proxies to attend, speak
and vote in his stead. A proxy need not be a member
of the Company. In order to be valid an appointment of
proxy must be returned by one of the following methods:
–
via The Link Group website www.signalshares.com; or
–
in hard copy form by post, by courier or by hand to
the Company’s Registrars, Link Group, PXS 1, Central
Square, 29, Wellington Street, Leeds, LS1 4DL; or
–
in the case of CREST members, by utilising the CREST
electronic proxy appointment service in accordance
with the procedures set out below and in each case,
to be received by the Company not less than 48 hours
before the time of the meeting. Any amended proxy
appointment must be received by this time.
If you are an institutional investor you may be able to
appoint a proxy electronically via the Proxymity platform,
a process which has been agreed by the Company and
approved by the Registrar. For further information
regarding Proxymity, please go to www.proxymity.io.
Your proxy must be lodged by 11.00 am on 15 July 2024
in order to be considered valid. Before you can appoint
a proxy via this process, you will need to have agreed
to Proxymity’s associated terms and conditions. It is
important that you read these carefully as you will
be bound by them and they will govern the electronic
appointment of your proxy.
3. CREST members who wish to appoint a proxy by utilising
the CREST electronic proxy appointment service may do
so by utilising the procedures described in the CREST
Manual. CREST Personal Members or other CREST
sponsored members, and those CREST members who
have appointed a voting service provider(s), should refer
to their CREST sponsor or voting service provider(s)
who will be able to take the appropriate action on
their behalf. In order for a proxy appointment made by
means of CREST to be valid, the appropriate CREST
message (a ‘CREST Proxy Instruction’) must be properly
authenticated in accordance with Euroclear UK & Ireland
Limited’s specifications and must contain the information
required for such instructions, as described in the CREST
Manual. The message, regardless of whether it relates
to the appointment of a proxy or to an amendment to
the instruction given to a previously appointed proxy
must, in order to be valid, be transmitted so as to be
received by the issuer’s agent (ID RA10) by the latest
time(s) for receipt of proxy appointments specified
in this document. For this purpose, the time of receipt
will be taken to be the time (as determined by the time
stamp applied to the message by the CREST Applications
Host) from which the issuer’s agent is able to retrieve the
message by enquiry to CREST in the manner prescribed
by CREST. After this time any changes of instructions to
proxies through CREST should be communicated to the
appointee through other means.
The Company may treat as invalid a CREST Proxy
Instruction in the circumstances set out in Regulation
35(5)(a) of the Uncertificated Securities Regulations
2001. CREST members and, where applicable, their CREST
sponsors or voting service provider(s) should note that
Euroclear UK & Ireland Limited does not make available
special procedures in CREST for any particular messages.
Normal system timings and limitations will therefore
apply in relation to the input of CREST Proxy Instructions.
It is the responsibility of the CREST member concerned
to take or, if the CREST member is a CREST personal
member or sponsored member or has appointed a voting
service provider(s), to procure that his CREST sponsor
or voting service provider(s) take(s), such action as shall
be necessary to ensure that a message is transmitted by
means of the CREST system by any particular time. In
this connection, CREST members and, where applicable,
their CREST sponsors or voting service providers are
referred, in particular, to those sections of the CREST
Manual concerning practical limitations of the CREST
system and timings. The CREST Manual can be reviewed
at www.euroclear.com/CREST.
4. A form of appointment of proxy is enclosed.
To be effective, the form of appointment of proxy, duly
completed and executed, together with any power of
attorney or other authority under which it is signed (or a
notarially certified copy thereof) must be lodged at the
office of the Company’s Registrars, Link Group, PXS 1,
Central Square, 29, Wellington Street, Leeds, LS1 4DL by
no later than 11am on 15 July 2024.
5. A person entered on the Register of Members at close
of business on 15 July 2024 (a ‘member’) is entitled to
vote at the Meeting pursuant to Regulation 41 of the
Uncertificated Securities Regulations 2001. Any changes
to the Register of Members after such time and date shall
be disregarded in determining the rights of any person
to vote at the Meeting. If the Meeting is adjourned,
entitlement to vote at the adjourned meeting, and the
number of votes which may be cast thereat, will be
determined by reference to the Company’s register of
members 48 hours before the time fixed for the adjourned
meeting.
