Best practices book - Flipbook - Page 49
Project Coordinator Program
Guideline
Aim
The Project Coordinator is a free service Salem provides to commercial construction projects which
are large-scale (typically $10 million or more), high-profile, politically-charged, complex or just plain
unusual. The goal of the Project Coordinator position is to have a one-stop contact that can assist
throughout the entire construction project. For the city, the project coordinator eliminates duplication
of effort among staff and improves efficiencies by involving only the necessary personnel on a given
issue.
Project Coordinator involvement begins at the pre-application stage and continues through to final
occupancy. The program is voluntary for project valuation under 10 million dollars and mandatory for
those with a greater valuation.
Actions
Project Coordinator responsibilities include:
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Attending weekly construction meetings
Coordinating with contractors, consultants, other agencies and other stakeholders
through the City’s permitting process. Examples of federal, state and local agencies
requiring coordination include:
o The Federal Aviation Administration
o FEMA (Federal Emergency Management Agency)
o Army Corps of Engineers
o Oregon Department of Environmental Quality
o Oregon Department of Transportation
o State Building Code Division
o Polk and Marion Counties
o Salem Urban Development
o Neighborhood Associations
Working closely with other City departments and stakeholders to facilitate smooth work
flow through processes including:
o Submittal conferences
o Plan review
o Permit approval
o Inspection
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