CIP FY 24-28 9-7-23 FINAL Version - Flipbook - Page 70
CITY OF EUSTIS
CAPITAL PROJECT/EQUIPMENT REQUEST - FIVE YEAR CIP (>$25,000)
FORM F-300
DEPARTMENT: Finance
(1) PROJECT NAME: FINANCE / CITY COMPUTER UPGRADE PROGRAM
PROJECT STATUS: Existing in Edmunds
PROGRAM:
ACCT1#:
010-8600-513-60-01
ACCT2#:
001-1350-513-60-64
ACCT3#:
PROJECT ADDITIONS/CHANGES JUSTIFICATION:
(2) PROJECT DESCRIPTION AND JUSTIFICATION:
As City computer equipment becomes outdated and obsolete after years of use, units must
be replaced on a revolving basis to ensure efficient operation, system security, and consistency and uniformity of equipment citywide. Added 25,000 to include Ruckus SmartZone
Switch. and 3-year tech support, and Microsoft Office 365 1-year subscription for instant
messaging, videoconferencing, cloud file sharing, and team sites.
(3) PURPOSE OF PROJECT:
Extend life of existing infrastructure
Replace existing infrastructure
Expand infrastructure
Information Technology - 1350
The Price increase of $25,000 in FY 23/24 is due to an addition of the
Ruckus SmartZone Switch
X
Replace existing vehicles or equipment
Add new equipment or vehicles
Capital improvements
Strategic plan /comprehensive plan bonus
(4) ESTIMATED COST BY YEAR:
Current Year
22/23
a.
b.
c.
d.
e.
f.
g.
h.
i.
Land Acquisition
Planning
Design
Architecture/Engineering
Site Development/Construction
Equipment,Vehicles, Etc
Contingency
Other
Project Additions/Changes
TOTAL
(5) PRIORITY:
FY 23/24
FY 24/25
FY 25/26
FY 26/27
FY 27/28
TOTAL
100,000
125,000
100,000
100,000
100,000
100,000
100,000
125,000
100,000
100,000
100,000
100,000
Timetable
525,000
525,000
safety concern, hazardous condition, agency compliance, non-functional, etc
First Year
highly visible, benefit outweighs cost over short period, economic
b.
return on investment
development potential
1 - 3 Years out
c. X service level mainten.
maintains City desired level of service
2 - 5 Years out
d.
service level improvm.
new or improved service to meet demand
As Budget Allows
(6) EFFECTS ON ANNUAL OPERATING BUDGET:
YEARS
Current Year
22/23
FY 23/24
FY 24/25
FY 25/26
FY 26/27
FY27/28
2029-2033
TOTAL
Change in Fuel Costs
Change in Utility Costs
Change in Maintenance
25,000
25,000
25,000
25,000
25,000
25,000
Costs
150,000
(7) PROPOSED FUNDING SOURCE(S):
(9) PROJECT OR EQUIP LOCATION:
All City Locations
1) Sales Tax Revenue Fund 010
2) General Fund 001
3)
(7a) POTENTIAL GRANT FUNDING SOURCE IF APPLICABLE: (List source and matching requirements)
a.
risk
(8) PROJECT LEAD NAME & CONTACT INFO (ADDITIONAL PROJECT INFO AS NEEDED)
Mike Sheppard – Finance Director
70
