CIP FY 24-28 9-7-23 FINAL Version - Flipbook - Page 68
CITY OF EUSTIS
CAPITAL PROJECT/EQUIPMENT REQUEST - FIVE YEAR CIP (>$25,000)
FORM F-300
DEPARTMENT: Finance
(1) PROJECT NAME: FINANCE / IGM TECHNOLOGY - GRAVITY SOFTWARE
PROJECT STATUS: Existing in Edmunds
(2) PROJECT DESCRIPTION AND JUSTIFICATION:
Continue to work with IGM Technology services for CIP, Budget books, and Annual report
(ACFR) continued in FY 22. In FY 23/24, an HR payroll module needs to be implemented
for the budget book’s payroll and benefits information. In FY 23/24; $4,000 is a one-time
implementation fee for HR and Operational templates. In the future years, City will pay only
for the service.
PROGRAM:
Financial Services - 1300
ACCT1#:
001-1300-513-30-34
ACCT2#:
ACCT3#:
PROJECT ADDITIONS/CHANGES JUSTIFICATION:
Added 20K for the HR and Oper modules: (incl.4K one-time implementation fee and 8K for annual subscription) and 8K for ACFR premium
tech support.
(3) PURPOSE OF PROJECT:
Extend life of existing infrastructure
Replace existing infrastructure
Expand infrastructure
Replace existing vehicles or equipment
Add new equipment or vehicles
Capital improvements
Strategic plan /comprehensive plan bonus
(4) ESTIMATED COST BY YEAR:
Current Year
22/23
a.
b.
c.
d.
e.
f.
g.
h.
i.
Land Acquisition
Planning
Design
Architecture/Engineering
Site Development/Construction
Equipment,Vehicles, Etc
Contingency
Other
Project Additions/Changes
TOTAL
(5) PRIORITY:
FY 23/24
FY 24/25
FY 25/26
FY 26/27
FY 27/28
TOTAL
25,900
40,900
36,900
36,900
36,900
36,900
25,900
40,900
36,900
36,900
36,900
36,900
Timetable
188,500
188,500
safety concern, hazardous condition, agency compliance, non-functional, etc
First Year
highly visible, benefit outweighs cost over short period, economic
b.
return on investment
development potential
1 - 3 Years out
c.
service level mainten.
maintains City desired level of service
2 - 5 Years out
d.
service level improvm.
new or improved service to meet demand
As Budget Allows
(6) EFFECTS ON ANNUAL OPERATING BUDGET:
YEARS
Current Year
22/23
FY 23/24
FY 24/25
FY 25/26
FY 26/27
FY27/28
2029-2033
TOTAL
Change in Fuel Costs
Change in Utility Costs
16,000
16,000
16,000
16,000
16,000
16,000
96,000
Change in Maintenance
4,000
Costs
4,000
(7) PROPOSED FUNDING SOURCE(S):
(9) PROJECT OR EQUIP LOCATION:
1) General Fund 001
2)
3)
(7a) POTENTIAL GRANT FUNDING SOURCE IF APPLICABLE: (List source and matching requirements)
N/A
a.
risk
(8) PROJECT LEAD NAME & CONTACT INFO (ADDITIONAL PROJECT INFO AS NEEDED)
Mike Sheppard – Finance Director
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