ACFR - FY2020 5-28-21 FINAL - Flipbook - Page 170
City of Eusds
P.O. Drawer 68 • Eustis, Florida 32727-0068 • (352) 483-5430
April 29, 2021
City Commissioners
City of Eustis
Eustis, FL 32726 This report contains the City's written response to the Auditor's Management Letter
Comments, as required by Chapter 10.558(1) of the Rules of the Auditor General of the State of Florida,
relating to the last audit of the City of Eustis, Florida, for the year ended September 30, 2020.
2019-1 Firefighter Pension Accounting and Administration
During our audit we noted that accounting and the administration of the fire fighters pension plan has been
outsourced and is no longer being completed by the City. The scope of the services being provided for this
plan does not allow for plan management to receive monthly or quarterly financial reports. It was also difficult
to obtain this information to complete the audit. We recommend that the Fire Fighter Pension Board consider
extending the scope of services provided for accounting to include monthly or quarterly financial reporting
and transaction level details and this information is under routine management review.
City's Response:
Financial planning and accounting are two critical components of running a successful operations. At the Fire
Fighter Pension Board meeting 05/12/2021, City of Eustis Finance Director suggested to outsource and
contract for financial services. It will allow to maintain financial records and prepare monthly, quarterly and
annual financial reports.
Current Year Comments:
2020-1 Period End Closing Routine
The City has experienced turnover in key positions within the Finance Department. As a result, a period- end
closing routine is not functioning as it has in previous years. A functioning closing routine should clearly
identify tasks that are necessary for a timely period end close and preparation of period financial information,
as well as year-end financial schedules for audit.
City's Response:
To improve the City's period end closing and financial reporting process, City will create a closing routine and
review staff assignment responsibilities for year end closing. Finance department will improve timeliness of
account reconciliations and general ledger review for accounts receivable by implementing processing of the
previous financial year entries cut off time by November 30th, 2021. Budget's planned final to actual amounts
will be closely monitored at the next year end closing period.
Re;Pjctfully submitted,
1/
-
-�r
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onald R. Neibert
City
Manager .
G�
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Mike Shepp�rd
Finance Director
CC: Purvis Gray & Company, City Auditors
Auditor General, State of Florida
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