EIBA-YEARBOOK 2024-2025 Web-Complete - Flipbook - Page 98
38.3.
39.
39.1.
39.2.
40.
41.
41.1.
41.2.
41.3.
With effect from the 2022 annual general meeting, the following procedures shall apply:
38.3.1
The Members shall elect a man to be Junior Vice-President in odd years and
a woman to be Junior Vice-President in even years or to fill any vacancy
which may have arisen by virtue of Article 38.3.4 from nominations received
by the Board. A prospective Junior Vice-President or other Officer must be
proposed and seconded by Member Clubs and must sign a nomination form
to signify his or her willingness to act which contains a description of that
person not exceeding 100 words to include details of his or her relevant
experience and expertise and must be sent to the Association no more than
120 clear days and no later than sixty clear days before the annual general
meeting.
38.3.2
Subject to Article 39.2 the Junior Vice-President elected at the previous
annual general meeting shall become the Senior Vice-President, and the
Senior Vice-President shall become President.
38.3.3
The President who succeeded to this office at the previous annual general
meeting shall retire from office.
38.3.4
The Members shall also elect a man or a woman to fill any vacancy which
there may be as a result of there being no candidate to succeed to any of the
positions referred to in Sub-Articles 1.1 to 38.3.3 (inclusive).
38.3.5
A prospective candidate must be proposed and seconded by Member Clubs
and must sign a nomination form to signify his or her willingness to act which
contains a description of that person not exceeding 100 words to include
details of his or her relevant experience and expertise and must be sent to the
Association no more than 120 clear days and no later than sixty clear days
before the annual general meeting.
The Members in general meeting may remove any Officer or member of the Board in
accordance with the provisions of the Act in relation to the removal of a Director.
If any Officer dies, retires or is removed from office, the following provisions shall apply:
39.2.1.
if the President ceases to hold office, the Senior Vice-President shall become
the President. Similarly, if the Senior Vice-President ceases to hold office, the
Junior Vice-President shall become Senior Vice-President;
39.2.2.
the person succeeding to an office under this sub-clause shall hold office until
the next annual general meeting and for the period until the next annual
general meeting thereafter
A person may be an elected member of the Board and an Officer at the same time but
shall have only one vote as a member of the Board
The Board shall send to every member a notice with a list containing the names of the
persons willing to be appointed as an Officer printed in alphabetical order on a form of
voting paper to be approved by the Board together with a description of each candidate
and a statement of the vacancy to be filled (unless there is only one duly nominated and
qualified candidate for election as a particular Officer in which case a statement to that
effect shall be included when convening the Annual General Meeting and any such
candidate shall be deemed to have been elected).
The voting papers when completed shall be returned to the Office or such other place as
shall be determined by the Board by a date to be fixed by the Board not less than 48 hours
before the date of the Annual General Meeting who shall appoint two scrutineers to
inspect the votes.
The scrutineers shall report in writing to the Chairman the result of such voting and those
candidates (up to the number required to fill the said vacancies) who receive the most
votes shall be declared by the Chairman at the Annual General Meeting and shall be
deemed to have been elected at the Annual General Meeting to the vacancies for the
relevant Officers.
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