Guide to Using the RIBA Plan of Work 2013Task bar 4: (Town) PlanningThe town planning process was identified as a key topic to be addressed by theRIBA Plan of Work 2013. Common trends identified were:• frequent requests from clients for planning applications to be submitted earlierin the design process, typically using an enhanced Concept Design• not all members of the design team being appointed during the initial design period• the need to recognise the increasing amount of supporting informationrequired for a planning application and the need for early communityconsultations on some projects• the requirement, particularly on conservation projects, for very detaileddesign, specification and construction information to be approved before, orduring, construction.PRTEAMECTOJCLIENTETRORACTREFERENCEALD E SI G N TEXTERNWhere planning applications are made at the end of Stage 2, the project leadand lead designer will need to consider the level of detail to be prepared forthe Stage 2 Information Exchange. On certain projects, where it is uncertainwhether consent will be granted, the client may not appoint all of the designersor may appoint them on a restricted Stage 2 Schedule of Services. In thesecircumstances it may be necessary to include some additional activities forthe project team at the start of Stage 3. A project’s Risk Assessment shouldconsider the individual project circumstances, identifying the risks created andsetting out how they will be managed.AMCONKED QUESTIOASNSFREQUENTLYTo embrace these points, the pull-down options available when generating abespoke practice- or project-specific Plan of Work allow the user to determinewhether the planning application will be made at the end of Stage 2 or Stage 3(the recommended stage for submitting a planning application) and highlight theneed to conclude planning condition submissions prior to work commencing onsite. Notwithstanding the two options available for selection, it is acknowledgedthat in some instances the resolution of planning conditions may need to beundertaken earlier (for example, where it is a contractual imperative to do sobefore a client enters into a Building Contract). It is also acknowledged that oncertain projects (conservation projects, for example) other planning matters mayhave to be concluded during Stage 5. In both scenarios, the Project Programmeshould be utilised to clarify these specific durations.‘We are frequently commissioned to undertake only the work up tosubmitting a planning application. How can we make the RIBA Plan ofWork 2013 relevant to our commissions?’The RIBA Plan of Work 2013 sets out a holistic process for briefing, designing,constructing, maintaining, operating and using building projects. It is not intendedto define the duties or obligations of one particular party in the process. Projectspecific Schedules of Services and appointments would be required for thispurpose. However, the RIBA Plan of Work 2013 does allow the specific townplanning requirements of a project to be aligned to each project stage.www.ribaplanofwork.com15
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