McGowan DFA Designed 9.5.24 - Flipbook - Page 5
RESPONSIBILITIES
Financial Management (40%):
• Accounting Operations: Record all
QuickBooks transactions, including
bill payments, check issuance, and
credit card bank reconciliations.
• Reporting: Generate & submit
monthly cash-basis and quarterly
accrual-based financial reports to
ED, President, & Treasurer.
• Liaison Duties: Serve as primary
contact with banks and credit card
companies.
• Audit & Compliance: Oversee
financial reviews/audits, complete
schedules for tax and audit firms,
prepare 1099-NEC forms. Ensure
compliance with tax filing deadlines
and quarterly payments.
• Budget Management: Collaborate
with the President to draft and
monitor the annual budget, including
tracking expenses, cash flow, &
compliance with 5% payout and
excise tax requirements.
• Grants Management: Reconcile
grants management system with
accounting records for accuracy and
transparency.
• Transparency: Guarantee clear,
accurate, & complete financial
reporting.
Investments (50%):
• Accounting: Ensure that
investments are accurately recorded
and reconciled.
• Liaison: Coordinate with custodian
bank and manage trade execution.
• Documentation: Prepare and
submit execution documentation for
trades approved by the Investment
Committee.
• Capital Management: Ensure that
capital calls are processed timely,
manage cash flow between
custodial accounts.
• Oversight: Take minutes for
Investment Committee meetings,
verify investment reports against
accounting data.
• Reporting: Create quarterly reports
on unfunded commitments for
Private Equities and prepare weekly
cash activity, capital call, and
commitment reports for Treasurer
review.
• Expense Review: Review expense
reimbursement forms for ED
approval.
Human Resources
Management (10%):
• Payroll: Draft bi-monthly payroll via
ADP.
• PTO Tracking: Maintain records of
annual PTO vacation and sick
leave.
• Benefits Administration: Manage
life, ADD, and vision insurance;
support medical and dental
insurance in compliance audits.
• Retirement Plan: Administer the
403(b) plan and file ERISA 5500
forms.
• Compliance & Support: Complete
workers’ compensation audits and
assist staff with payroll and benefits
inquiries.
