may 24 Summit update - Flipbook - Page 7
DAY 1- THURSDAY, SEPTEMBER 12
OPENING RECEPTION
The opening reception venue, The Melody, was
suggested by TriMet and secured at a significant
discount. Located in a historic building, our event
will occupy all rooms on the second floor. The
ambiance will feature lounge seating and a
bohemian decor vibe. Catering will be provided by
the venue, complemented by a full open bar. To
ensure
everyone's
convenience
and
safety,
transportation will be arranged via a private shuttle
service to transport attendees between the hotel
and the venue. AV Equipment will be provided. The
Melody is ADA accessible.
What has been done:
Budget:
Venue Rental, Catering, Bar, Audio
Light Package, and Decor $7,660
Entertainment $1,500
Transportation $2,000 Route
Total Budget: $11,160
Welcome Remarks:
Herold for LIT
Sam and Ozzie for TriMet
Sponsored By
Toured Space
Signed Contract
Accepted Catering Proposal
Reserved seating and technology
needed
Got Bids for Transportation
To Do:
Comms Committee will develop copy
and content to promote event on
website.
Hire entertainment
Signage
Hire Shuttle Service and workout
logistics of pick up and drop off
points.
Increasing
online salesand finalize set
Meet
with decorator
up
Finalize head count two weeks before
Finalize Pick up and drop off points
