BP 11122023 129pm - Flipbook - Page 9
Information Technology: IT should be managed to ensure industry standards and policies are
implemented and risks are adequately addressed. It can be challenging to perform the necessary
duties in house. Work with a chosen 3rd-party IT group to determine the best alternatives for IT
needs. Consult with the Archdiocese IT department for recommendations and/or options to
purchase hardware for possible better discounts. Both requests should be handled by submitting
a ticket to the help desk at http://help.archatl.com
Authority Over Volunteer Organizations: Leadership should exercise proper management
control over volunteer organizations. Business, development, or other appropriate office
personnel should liaison with volunteer leadership ensuring proper controls are implemented.
Volunteer organization should establish bylaws, which are reviewed by parish management, that
restrain volunteer control over funds. All funds raised on behalf of the entity belong to the entity
with whom the organization is affiliated. Funds raised are under management control from the
moment of collection, not just from the time they are transferred to the entity, and bylaws should
be written accordingly. Volunteer organizations should not operate autonomously and entity
authority over funds generated should be clarified both in writing and practice. Leadership
should approve all fundraisers.
See Boy Scout Guidelines for the Archdiocese of Atlanta found at Scouting | atlyouth
Related Parties & Conflict of Interest: Potential conflicts of interest should be avoided: e.g.,
when hiring related parties or when business office personnel serve in financial leadership
positions of related volunteer organizations/associations. For the protection of individuals as
well as assets, management should ensure proper internal control over transactions involving
related parties: e.g., neither party remits money or has a reporting relationship to the other and
disbursements, including salary increases, are properly documented/approved. In matters
involving related parties, it is important to go beyond fundamental internal controls and avoid
even an appearance of impropriety. Refer to Business Manager HR Resources - Roman Catholic
Archdiocese of Atlanta | Atlanta, GA (archatl.com)
Fraudulent or Dishonest Conduct & Whistleblower Policy Fraudulent or dishonest conduct is
not tolerated. Employees are encouraged to report possible fraudulent, dishonest use, or misuse
of resources by management, staff, or volunteers to the Chief Financial Officer, the Director of
Human Resources, or the Chair of the Finance Committee whose contact information can be
found in the Chancery Directory 3 Archdiocese of Atlanta Pastoral Communiqué (archatl.com).
A report may also be communicated through the services of the Archdiocesan Hotline (managed
by a third party) at 1-888-437-0764. Refer to Business Manager HR Resources - Roman Catholic
Archdiocese of Atlanta | Atlanta, GA (archatl.com)
Safe Environment: Certain individuals should have a credit check run, including anyone who
handles money (counters, individuals with access to the safe, cashier, ministry treasurers, ushers,
etc…), accountant, finance council members, and corporate treasurers. See Safe Environment
Coordinator Manual for details.
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