2020 Archdiocese of Atlanta Employee Policy Manual/September 2020 - Manual / Resource - Page 76
Teachers of religion/theology hired prior to the 2010-2011 school year may follow the catechist
certification program requirements in effect at the time of hiring.
4010: PERSONNEL FILES
A personnel file for each school employee (including the school principal) must be maintained by
the principal in the school office. Personnel files must be maintained in a locked cabinet and access
to files is limited to the administrator. A record of employment must be permanently retained in
each personnel file. (Copy in plastic sleeve)
The Superintendent of Schools will maintain credentials, contracts, references, etc., on file for all
chief administrators.
Items needed in personnel files include: official, up-to-date transcripts of all college work; teaching
certificate; catechist certification record; copies of teacher contracts; teacher evaluations; application;
proof of participation in safe environment training; criminal history clearance; blood borne
pathogen training; job description; extracurricular responsibilities if not specified in the job
description; employee signature page from the faculty handbook; withholding tax certificate (W-4),
emergency contact information, drug and alcohol test results (for all new employees effective
7/1/2017). (Checklist in plastic sleeve)
I-9 Form must be on file separately with other I-9 forms for employees at that location. Worker
compensation and safe environment clearance forms may also be kept with the business manager.
For employment verification purposes, a teacher’s service record is to be signed only by the Office
of Catholic Schools after the service has been verified through the Department of Human
Resources. Principals should not sign requests for verification of employment.
4015: CONTRACTS AND RENEWALS
Administrators and Teachers
1. The contract developed and approved by the Office of Catholic Schools will be used
without modification. If the contract is addended, all copies of the contract must include
the addendum.
2. In parish schools, the Principal, Pastor and employee will sign all contracts and addenda. In
regional schools, the Principal, Superintendent of Schools and employee will sign all
contracts and addenda. A contract is not valid until all three signatures are affixed to
it. No person may sign for any of the abovementioned individuals.
3. The Superintendent of Schools will sign all administrator contracts. An administrator’s
contract is considered valid once the Superintendent of Schools has signed it.
4. Broken Contracts: Contracts contain a clause for liquidated damages. Once a contract is
fully executed, a broken contract or resignation will be considered a breach of contract.
There is no conditional period allowing employees to break a contract once it has been
signed by all parties. The term of the contract defines the year of employment and
liquidated damages will be applied should a contract be broken.
76 | P a g e
