BP 11122023 129pm - Flipbook - Page 75
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individual for their expenses. The pastor should be involved and approve of inventory
purchases. See Best Practices for more detailed guidelines.
Product pricing of items should be established with a slight margin to cover costs
(including shipping costs and sales tax).
Inventory of the gift shop should be taken at least annually to help ensure accuracy of the
gift shop exchange account. The inventory should be documented and records should be
retained.
A responsible party should conduct inventory spot checks periodically throughout the
year.
VOLUNTEERS & VENDORS
▪ Screening of volunteers: Contact the HR Office at 404-920-7480 for proper procedures
on screening volunteers who work with cash or in the gift shop. The Archdiocese’s Safe
Environment Coordinator User Manual states: Any individual who deals with money must
have a credit check run. Safe Environment Coordinator User Manual 2021 - Flipbook Page 1 (paperturn-view.com) See page 5, Section IV D.
▪ 1099s: Any vendors who are paid for services should be issued a 1099; vendors who
provide tangible goods only (books, products, etc.) should not be issued a 1099.
RISKS - The risks associated with gift shops are incorrect valuation of inventory on the books,
incorrect revenues, incorrect financial statements, theft, and sales tax issues.
Should you have any questions, please contact the Department of Finance’s Internal Audit or
Financial Services. Staff and Contact - Roman Catholic Archdiocese of Atlanta | Atlanta, GA
(archatl.com)
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