2020 Archdiocese of Atlanta Employee Policy Manual/September 2020 - Manual / Resource - Page 65
maintenance of equipment. Archdiocesan issued equipment must be returned upon completion of
the telecommuting arrangement, or at the end of employment, whichever occurs first.
Employees are expected to maintain and ensure the protection of confidential information
accessible from their home office. Any company materials taken to the designated remote location
should be kept in the designated work area and not be accessible to others. Employees must store
company data (documents, spreadsheets, emails, etc.) on the archdiocese network, drives, servers,
or other archdiocese approved management systems. Employees are expected to make every
reasonable effort to maintain the confidentiality of all archdiocese records, including guarding
against unauthorized physical access of confidential records contained on the approved network
and/or other archdiocese electronic systems, at the employee’s remote location.
Remote workspace must be maintained in safe conditions, free from hazards and other dangers to
the employee and equipment. The purpose for establishing a telecommuting arrangement should
not serve as a replacement for child care, with the exception of school and/or day care closures
resulting from COVID-19. The workspace must be free from non-work related activities,
distractions or other types of interruptions that may impact the employee’s ability to perform
work.
Nonexempt employees who are approved to telecommute, are still expected to comply with
established policies and procedures for reporting actual hours worked. Timesheets must be
submitted timely according to the payroll schedule. Employees must not “donate” time worked.
All nonexempt employees must report and be compensated for all actual hours worked. Hours in
excess of an employee’s standard work schedule must be approved in advance by the immediate
supervisor.
Any employee found to be abusing the telecommuting privilege will be disciplined up to and
including telecommuting privileges taken away or termination of employment.
4.18
SEVERE WEATHER AND SNOW & EMERGENCY CLOSINGS
Facilities of the Archdiocese of Atlanta will be closed when severe weather and snow prohibits safe
travel to and from work. Chancery staff will be notified by the Chancery Office of
Communications. Inclement weather procedures should be established at the local parish level.
Employees will be paid for their regularly scheduled work hours during closings for inclement
weather.
4.18.1 Epidemic/Pandemic Policy (revised January 3, 2022)
Application
This policy applies to clergy and employees who minister and work at the chancery, parishes,
schools, or any other Archdiocese entity or agency/office.
