2020 Archdiocese of Atlanta Employee Policy Manual/September 2020 - Manual / Resource - Page 41
SECTION 4 – EMPLOYMENT RECORDS & EMPLOYMENT POLICIES /
PRACTICES
4.1 EMPLOYMENT RECORDS
Personnel records will be maintained by the Office of Human Resources. The Office of Human
Resources should be notified immediately of any changes in:
Legal Name
Marital Status
Current Address and telephone number
Employment Status
Person(s) to be notified in case of emergency (including physician)
Employee records are restricted to administrative use only. If verbal requests are received from a
third party regarding employee credit status or other confidential information, no reply shall be
given unless the employee has given written permission to release such information.
Active employees may view their personnel files by requesting an appointment with the Office of
Human Resources.
4.1.1 Reference Requests
Requests for an employment reference OR verification of current and former employment from
third parties should be referred to the Chancery Office of Human Resources. In an effort to
maintain consistency, the Archdiocese will verify only the following information when a request
for a reference is received:
-
Employee’s full name
Date of hire
Date of termination
Job Title
Salary, including year-to-date earnings
Status during employment (full-time, part-time, or temporary)
Job duties and responsibilities
Confirmation of a former employee’s eligibility for rehire
4.2 PERSONAL FILE
Personnel files will be maintained by the Chancery Office of Human Resources.
INDIVIDUAL’S FILES MAY INCLUDE:
Job Description
Performance Review
Compensation History
Commendations
Written Reprimands
Grievance Results
