reconciliation form should be used to document/evidence that the entire amount was remittedand unused tickets returned.Receipt Book Reconciliation: Receipt books should be periodically collected from cashiers andan independent party should trace the receipts to the deposit to ensure money collected wasdeposited in the bank. The reviewer should initial and date the receipt ticket as evidence of thereview.Check Endorsement: Cashiers should restrictively endorse checks with a stamp immediatelyupon receipt.Cash Journal: Remittances should be properly documented by the cashiers on a paper orelectronic cash journal. The spreadsheet should include: name of person giving money,cash/check number, amount/date received, and purpose. The cash journal should be signed anddated by cashier and remitted with copies of receipts supporting remittance for the counters toconfirm in the count room.Income Remittance Form: Income Remittance Form (IRF) should be generated for all internalremittances, for example food sale events, planned Sunday religious education registration, andfundraisers. IRF should be pre-numbered and pre-printed with parish/school/mission name.Cashiers should complete IRF in ink, noting total cash/checks remitted, date/type of remittance,and signature. The cashier should have a second person review the IRF (a witness) to verify thebalance and then sign the document. Cashiers should place IRF, receipts, and cash journal intamper-resistant/tamper-evident moneybag. Then both the cashier and the verifying personshould take the funds to the safe under dual control, record the bag on the bag log and place thebag(s) in the drop safe daily. Cashiers should provide a copy of IRF to a third party, who shouldbe the business manager, administrative assistant, or other individual not directly involved inprocessing receipts, at time of remittance and keep a copy for their records. A third-partyindividual should compare IRF copy to deposit documentation, initial/date IRF evidencingagreement, and provide copy of IRF to cashier as a receipt and evidence of deposit.Receipt Box: The Leadership should consider installing a secured payment box to preventmiscellaneous monies from being received in an unsecured manner e.g., under office door orhanded to individuals in hallway, parking lot, etc…and to reduce the amount of money collectedby staff, mitigating segregation of duties concerns. The payment box should be physicallysecured to the facility. Only trusted individuals who do not have access to the general ledger,such as the pastor, administrator, principal or designated back up individual, should openpayment box with a witness and both individuals should sign/date log at box. Funds should beremoved prior to the count by the same individuals that have access to the safe and processedthrough the count.Miscellaneous Cash Receipt Count: During the regular offertory count, volunteer moneycounters should process for deposit all miscellaneous monies received during prior week. School19
It seems that your browser's pop-up blocker has prevented us from opening a new window/tab. Please click the button below to open the link manually.
Table of contents
3
5
7
13
17
25
27
33
37
39
43
45
47
55
57
59
61
65
67
69
73
77
83
87
91
97
98
99
101
102
107
108
110
113
115
120
127
131
139
141
145
149
151
159
160
161
165
166
167
169
172
