BP 11122023 129pm - Flipbook - Page 167
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If amounts agree, enter total on deposit slip, seal checks and deposit slip in tamper
evident bag, and place in safe for pickup by security service or have two individuals
immediately take the funds to the bank.
Submit all paperwork to count room supervisor.
Checks deposited via remote deposit:
• Log on to the remote deposit provider.
• Run all of the checks through the remote deposit machine for one deposit. Checks should
not be processed in multiple batches. One deposit is preferred since they bank charges a
fee per deposit.
• Verify that the total matches the count sheet total. Investigate errors as necessary by
comparing the actual check to the scanned RDC version. Fix any errors.
• Verify RDC process stamped the back of the checks to reduce the risk of double
depositing funds.
• Print the summary and the scanned check copy from the RDC system, attach to the count
sheet, and provide the paperwork to the data consolidation table for consolidation and a
review that the RDC deposit matches the count sheet check number and amount.
• Once complete, band and store all deposited checks by week in a container in a locked
filing cabinet.
• Once the corresponding bank reconciliation is performed, checks should be shredded.
DATA TABLE
The parish may use one consolidated summary sheet or two, one for offertory and one for all
miscellaneous and second collections. See Appendix B for an example of the summary sheet.
• Enter data from each count sheet onto the summary sheet, or spreadsheet. Tally cash by
denomination for easier error identification if necessary.
• Compare totals with the individuals who total the actual cash and checks.
• If the amounts agree complete the paperwork.
WHAT IF THE SUMMARY SHEET AND THE CASH OR CHECKS DO NOT
AGREE?
If the checks do NOT agree:
• Check the copier for forgotten checks.
• Check the floor, etc. for runaway checks.
• Check the empty envelopes for a check that was not removed.
• Re-tabulate the checks or compare the checks with the original calculator tape.
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