BP 11122023 129pm - Flipbook - Page 164
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Counter 1: Prepares a calculator tape on the checks, labels it, and rubber bands it
together with the checks.
Counter 2: Prepares a calculator tape on the envelopes, labels it, and rubber bands it
together with the envelopes.
Counter 1 and 2: Compare totals to ensure that they agree.
o If a variance exists, start by ensuring the same number of checks/envelopes were
included.
o If a variance in the number of checks doesn’t match along with the amounts, retally the envelopes and the checks to verify the correct number and amount. If
this still doesn’t correct the amount variance, rematch the checks to the envelopes
to determine variance 3 could be handwriting issue.
Once tally tapes match for envelopes and checks, a counter records the envelope checks
on the count sheet noting both the number of envelopes and the total check amount.
Loose checks:
• Since loose checks lack an envelope with the donor’s name and information, loose checks
must always be copied, even if remote deposit capture (RDC) is used. (Since there is one
deposit for RDC, it may be inefficient to identify and print the scanned loose checks
because they are consolidated with the envelope checks).
• Loose checks/copies are totaled 3 times: first BEFORE being copied; second upon return
from the copier to make sure all of the checks have been returned, and third, the copies
are totaled to make sure all of the checks were copied, amounts and names are visible.
• Counter 1 will stamp all checks
