BP 11122023 129pm - Flipbook - Page 159
Volunteer Count Room Guidelines
Overview of the Counting Process:
Complete a count sheet for each Mass:
•
•
•
Loose Cash
Envelopes (Cash and Check)
Loose Checks*
(see details next page)
Important internal control: Separate the funds and the
paperwork. The person who receives the paperwork does not
handle funds.
Envelope Cash
Loose Cash
Count Sheets and
other paperwork
Envelope
Checks
Loose Checks
CHECKS TABLE or RDC
DATA TABLE
CASH TABLE
(See details on following pages)
(see details on following
pages)
(See details on following pages)
Confirm cash totals from
each Mass/Miscellaneous
count sheet and combined
together. Compare the total
of all cash with the
summary sheet, prepare the
deposit slip, and seal the
cash in a tamper evident
bag.
If Remote Deposit of Checks is
used (RDC), total check amount
and quantity from the
corresponding count sheet should
be used to verify batches. If taken
to the bank, combine checks
together (re-tally) and compare
the total with the summary sheet.
Prepare the deposit slip and seal
the checks in a tamper evident
COMPARE
bag.
TOTALS
Total data from all
of the
Mass/Miscellaneou
s count sheets and
compare with the
total actual cash or
checks.
COMPARE
TOTALS
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