BP 11122023 129pm - Flipbook - Page 140
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Link the account to a designated parish device (cell number paid by the parish) or an
email (Stripe@churchname.org). This approach helps ensure that turnover of staff does
not cause issues in the continuity of the use of this payment collection.
Use the operating bank account for the deposit of electronically received funds. Do not
create a separate bank account or use a personal account.
Establish a separate general ledger account for the electronic payment system and record
transactions in this account. If the funds are pulled regularly, the account balance should
be zero at month end unless there is a balance due to timing of the transfer. Contact
Patrick Warner if assistance is needed to create the general ledger account.
Reconcile the electronic payment account to the general ledger and to the bank statement
on at least a monthly basis.
Provide data, such as name, $ amount, date, and purpose (donor intent) to the staff
responsible for posting to the donation processing system data entry.
Limit the number of payment processing systems so there is one stream-lined process.
Share the QR code. Consider placing cards in pews, signs in the narthex, publishing it in
the bulletin, emails, and the website.
Questions related to these guidelines should be directed to the Archdiocese Internal Audit
or Parish System Staff and Contact | Roman Catholic Archdiocese of Atlanta | Atlanta,
GA (archatl.com)
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