BP 11122023 129pm - Flipbook - Page 115
ParishSOFT Accounting Revenue Reconciliation Process and Reports
October 2022
This document has been compiled by the Internal Audit group to assist parishes in the revenue
reconciliation process. Included are step-by-step instructions for pulling the Parishsoft
Accounting Reports for comparison to the summary contribution data from ParishSOFT Family
Suite. NOTE: In order to make the reconciliation process easier, we highly recommend that
the location match the funds names in PSFS to the liabilty and revenue account names in
PSA. An example would include using 2020 Offertory and 2020 Offertory OLG, separating the
offertory and online giving in two different accounting ledger accounts and two different fund
accounts. See PSFS Contribution Summary Report.
Pulling Reports From ParishSOFT Accounting (PSA)
A reconciliation between PSA and PSFS is required to ensure accuracy, completeness, and
transparency of financial statements. Additionally, Archdiocesan Best Practice requires
donation/revenue reconciliations and we recommend using a summary of Fiscal Year-to-Date
contributions through a given date range report from PSFS and PSA. For example, the auditor
may request a summary of contributions through December 2020. In this case, the date range
needed is July 1, 2020 3 December 31, 2020.
While it is possible to look at only one or two funds, it is strongly recommended that the parish
pull the detail for all donations (second collections and mass stipends recorded in exchange
accounts and offertory, building fund, votive candle, flower, etc. donations on the Statement of
Activities. Any misapplied contributions will be easily identified through this review. An
example of a misapplied contribution could include Offertory postings for July 2020 that were
incorrectly posted to the Offertory 2019 fund (see step 15 for an example of a misapplied
contribution).
1. Begin by logging in to ParishSOFT Accounting - PSA and selecting the Reports Tab, as
shown below.
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